Sacramento Valley Environmental Water Caucus
October 11, 2003 Plenary
Meeting
Meeting Date: October 11, 2003 (9 am - 5:30 pm)
Meeting Location: Butte
Community College, Chico Career Center, 2525 Dominic Drive (Take Skyway Ave off of Hwy 99 to the east. Take Dominic Dr. to the south. The College building is on the east side of the street a block or so south.
Cost: $5-25 sliding scale to cover location rental, logistics, lunch and refreshments.
Facilitation: Kevin Wolf, kevin@wolfandassociates.com,
Otis Wollan, otis@foothill.net
Who is invited: Individuals and organizational representatives who support the proposed mission and goals and the concepts of the draft principles (though not necessarily every one nor their draft wording).
Please RSVP to the meeting. It will help us in our organizing. Send email to kevin@wolfandassociates.com or enter information about yourself in the Individuals Directory and check off the yes/no/maybe RSVP field.
Supporting Documents
Campaign proposals
Guiding principles - DRAFT
SVEWC Organizational Goals - DRAFT
SVEWC Draft Mission Statement - DRAFT
Groundrules and Voting Process
Interim Steering Committee
Meeting Goals:
1. Environmental groups and allies improve their unity and collaborative effectiveness
in protecting and restoring habitat and its associated values in the Sacramento
River watershed.
2. Participants gain in friendship, trust, networking, and knowledge.
Meeting Objectives:
Participants will:
1. Finalize and agree on SVEWC mission, goals and principles. (75% majority needed to pass.)
2. Select priority campaigns that most advance the goals, strategies, principles and other criteria.
3. Endorse other campaigns.
4. Clarify elements of the Napa Agreement and the harm it could do to the "Last Great Valley", the Sacramento Watershed.
5. Using focused, small group meetings in the afternoon to develop more detailed plans for the top priority campaigns. Present the results of these meetings to the plenary. Set next meetings.
6. Agree on the SVEWC decision making process and structure. Select the Steering Committee co-chairs. Set next meetings and steps.
7. Identify issues that need to be addressed in the future.
Agenda
| 8:30 | Pre-meeting coffee and conversation |
| 9:00 | Welcome (Barbara Vlamis) and introductions (all) |
| 9:25 | Review and formally adopt meeting groundrules |
| 9:35 | Adopt SVEWC's draft mission and goals |
| 10:00 | Approve guiding principles. Vote on each one as possible. 30 min. Discussion with focus on concerns that would prevent an organization from participating in the SVEWC Wordsmithing suggestions will be collected for consideration by Steering Committee. 10 min Vote/consensus on each one. |
| 10:40 | Campaign proposals Note: All proposals need to have the criteria form filled out in order to be considered. 10 min per proposal for presentation, questions, answers and comments. |
| 11:45 | Everyone gets up to one minute to "pitch" which campaigns they hope will be the priority. where and when. |
| 12:25 | Review "voting" directions. Clarify who will be counting votes, where and when. |
| 12:30 | Lunch. (Meat and veggie sandwiches, fruit, etc will be available for all). |
| 12:40 | Votes turned in and volunteers begin counting. |
| 1:15 | Reassemble, review vote outcome and agree on breakout groups. Use "open space" process. |
| 1:30 | SVEWC issues 1. Review proposed organizational and decision making structure. 2. Participant feedback. Can your organization participate? What improvements should be made? 3. Adopt structure and process as changed. 4. Select Steering Committee co-chairs. 5. Set next Steering Committee and Plenary meeting dates. |
| 3 pm | Break |
| 3:15 | Move to breakout meetings. |
| 3:20 | Breakout meetings begin. Each has a facilitator and note keeper. Breakout meeting objectives include: 1. Develop proposal for the top actions to take over the next 3-6 months. 2. Prioritize most important next steps for grassroots organizing, public education, funding, science and other actions that would be most helpful to the campaign. 3. Identify top grant or other funding needs. 4. Select leadership team and next meetings. |
| 4:10 | Reconvene |
| 4:15 | Reports from breakout groups |
| 4:45 | Closing comments by remaining participants |
| 5:10 | Meeting evaluation |
| 5:15 | Adjourn. (Participants will be invited to continue discussions over beers and maybe dinner.) |
